You researched a lot, found various reviews, and chose the right provider. However, you are now using the service frequently, and this doesn't seem like the best business decision. Its costs are too high, and your access continuously breaks. So, what should you do? Any business can make the mistake of choosing the wrong provider. You can’t judge the services until you start using it. However, while making a mistake is truly human, staying with the same partner is the damage you are doing to your business. A wrong decision can hurt your business only for as long as you let it.
Hence, check out these signs and evaluate when you should move to a new provider. Here’s When You Should Change Your QuickBooks Hosting Provider If you have an incompetent cloud provider, it is highly likely that you are missing out on the amazing benefits of the cloud. Here are some signs that can help you analyze the situation and make a decision that will be beneficial for your business. Dive in and start reading. 1. When They Fail To Offer Secure Access It is highly likely that the website of your hosting provider says that they have multiple security features, such as advanced encryption, bank-level security, and secure data center access, amongst other things. However, in reality, a lot of QuickBooks hosting providers are not able to fulfill their promises of security, which means that your data can be at risk. Hence, if you are not receiving the said features in terms of security, then you should run to a new and better provider. Think about it; the longer you wait to understand what to do after that, the longer you expose your sensitive files. Any minute now, a hacker will get access to your data! Do you want that? Of course not. Quickly look for another hosting provider, and this time, understand their security structure before making the decision. They should offer the following features:
If any of the factors is missing in your current provider, you need a new provider. 2. When They Charge Too Much You don’t have to sit around and talk about how much your cloud hosting provider chargers you. Take action and change your hosting provider for a better pricing model. You may get better or at least the same level of services with another provider at a lower cost. That’s the ballpark we are looking for. Further, if you are being charged with services you didn’t order or if there are hidden charges, then there’s nothing you can really do to trust this provider in the future. In this case, as well, you should shift your provider for better services and optimum pricing. 3. When They Don’t Offer Support Any software or technology plays a major role in the office. Take your QuickBooks software, for instance. You can’t go on for an hour without QuickBooks software access. It is obvious that you may require support from the provider when you host QuickBooks on the server. If they are unwilling to offer this support or the team is unresponsive, or you can never reach out to them, that's your clue. You require support throughout your relationship with the provider. It is not a one-time thing. For instance, when you can't access the server, but the client needs data, what will you do? You will call your provider for guidance and support. If this is not there, you need to make some amends. 4. When The Service Uptime Is Low The service uptime for most cloud hosting providers is 99.999%. This is like almost never facing downtime. When other providers are setting this bar, how can you settle for anything less? That is simply not possible. If you are experiencing regular downtimes, then change your provider for improved services. 5. When You Are Facing Trouble In Scalability We all know that one of the major advantages of the cloud is the ability to scale. In fact, cloud providers boost this feasibility to sell their products. How can you survive without simple scalability options? If you are, then what’s the point of the cloud? Ideally, you should have the power to get your storage increased and decreased within hours, without any hassle. When you are unable to achieve that, then start looking for alternatives. Remember to check the feasibility of scalability for your new provider before moving forward. Here’s what you should get:
You should pay as per your usage. For example, if you have used more storage for 15 days and less for the rest of the days in a month, your bill should be calculated accordingly to avoid extra charges unnecessarily. Conclusion It may sound like a task to move to a new provider. But, it is necessary to understand that the right provider will make this task hassle-free for your team. Without experiencing major setbacks, you can seamlessly move to a new QuickBooks hosting. So, drop all your worries, stop thinking about the difficulty that you may have to face, and just move towards better performance and high operational efficiency.
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Traditionally, CPA startups were positioned to deliver efficient and reliable services. The digital transformation didn’t play a role in this industry vertical because client expectations were minimal and digital adoption was limited. However, in the past few years, especially during the pandemic, digital acceptance has evolved at a lightning-fast pace. Now, to survive and grow, digital adoption is one of the major transformations for every type of CPA firm. It includes leveraging available resources to full capacity and improving the infrastructure of the accounting landscape. The reason behind this is that technology allows accountants to improve their financial accuracy, operational efficiency, and cost-effectiveness.
Why Do You Need to Go Digital? The burden of managing records, calculations, account calibrations, and other documents manually is just too much. The time needed is more, and the accuracy is poor. It is the reason why accountants often run in errors and pay for the consequences because they were not able to focus on the final outcomes. Fortunately, technology can mitigate most of these issues. Read the following steps to understand how that is possible: 1. Improve Accuracy Human accountants can make errors – there’s no doubt about that. When you are copying data, watching it, and typing it, you can make errors. It is not possible with a digital system. If you have an online accounting system or software like QuickBooks, you are less likely to run into calculation errors. These tools help you maintain a structure of accounts and transactions. Your journal entries are perfect, and your transactions are neatly recorded. For instance, in QuickBooks, you only need to add screenshots to record data. Its feasibility gives you the power to maintain clear and accurate books. 2. Better Processing Power In a CPA firm, accountants need data at a fast pace. In fact, a lot of accountants need to retrieve data quickly. It is only possible when you have high processing power. If you have old computer systems, this is not possible. If you have a paper-based system, this is a far-fetched dream – clearly. You won't get files on time, even when 10 people are looking. The technology eliminates this issue by offering you online access and better processing power. For instance, on cloud hosting, you can get enough space to store data and retrieve it quickly. You can even receive data without latency by directly searching the data files. It is not possible with digital transformation. 3. Cybersecurity With accounting firms or CPA startups collecting a huge amount of data, they are becoming a clean target for hackers. These firms are now facing more cybersecurity attacks than ever. To curb these cyber-attacks, it is necessary to maintain accountability, transparency, and privacy in the organization. However, in-house management of these qualities is a hectic task for the following reasons:
Through digital adoption, you can manage cybersecurity easily. You may be wondering how can a CPA firm with low digital adoption can get exposed to cyber-attacks? It is because we have been using digital ways of saving data for years now. Any startup may be storing data in computer systems or hard drives. Getting access to these systems through cyber-attacks is easier and common. To eliminate these attacks, advanced technologies can be used by accounting firms, which can help in building a resilient system. How can you do this? It can be achieved through regular backups, automated controls to check intrusion, and using multi-factor authentication for data. Take the cloud, for example. The cloud can alone help you to secure your data. It is because a reliable cloud hosting provider offers multi-factor authentication, automated security controls, and regular audits. 4. Ease-of-Use When you are storing data on paper, you don’t have the feasibility of using it as you wish. It is because you need to first search for the file and then analyze it. Similarly, if you are storing data on your systems, then sorting through this system on various drives is a herculean task. But, with digital transformation, you can keep your accounting data in one place. This data can be retrieved with simple clicks. It means that whenever you need to make a certain business decision, you can access business data in minutes. Let’s understand this with an example: If you have to understand the cash flow of your client, then you first need the information. It would alone take a lot of time. Then, your accountants may process this data manually. Together, this task can take more than one hour; if you are lucky. If you don’t get the required data, then you may need days instead of hours. This task can be achieved in minutes using a digital platform and relevant tools. You only need to search for data, retrieve it, and prepare reports through the software. 5. Cost-Effectiveness Apart from any other factor, the digital execution of tasks is cost-effective. For example, if you manually calculate and manage accounts, you need more workforce and storage devices. But, if you simply purchase the QuickBooks software, you can work with much fewer people and store your data on the cloud easily at lower rates. Overall, if we calculate for several years, the cloud is much more cost-effective than technology-less execution. It is because even if the cost of implementation is more, the long-term cost of resources, data storage, management, and risks is mitigated, almost eliminated. You only need to pay for the services you are acquiring and whenever you are acquiring it. Take the QuickBooks tool, for instance. You can use the lower version of this tool when you have a small workforce and fewer clients. When you scale, you can upgrade to other versions without spending a lot of money. The hassle of management is also less. Conclusion There’s no doubt in the fact that accounting is a tedious job role. During manual executions, your accountants can get tired and easily make mistakes. It means that they need to check and re-check their work to ensure zero errors. A simple way to mitigate these risks is to go digital and adopt technologies like the cloud. These implementations can help you improve your accounting infrastructure and reduce overheads. |
Neha SrivastavaLove to learn and share new technology, a good player and foodie. Categories |